Patent Formalities Assistant

Patent Formalities Assistant

Caselton Clark



24 November 2017

Apply now
One of most well-respected Intellectual Property firms in the UK are in need of additional formalities staff. This role is to work within either the Names or Docketing section within their Formalities team, and reporting to the Formalities Supervisor.

The Formalities team has nineteen members which comprises of one supervisor, eight in the Docketing section, four in the International section, one in the Renewals section and five in the European Grant section. Some of the tasks you will be expected to cover will include;

Names - this includes updating client references, addresses, debtors etc.

Working closely with the Marketing Team to ensure consistency across Inprotech and Interaction.

Monitoring deadlines, Processing incoming emails, Post and inputting deadlines onto the system.

Dealing with EPO and EUIPO Portal.

Filing applications at UK, EPO and International Bureau.

New Orders.

Scanning incoming post into the Document Management System.

Monitoring and maintaining internal reminders.

Regular liaison with clients, fee earners and others members of the firm.

Monitoring and maintaining the firm's email and facsimile inboxes.

Other ad-hoc duties that may arise.

Essential skills /Experience:

CIPA qualification (preferred).

Experience in an IP Formalities department is a must.

High level of Inprotech experience.

Strong literacy skills and a good eye for detail.

Able to work under pressure and to meet tight deadlines calmly and efficiently.

Strong communication skills as expected to liaise confidently with fee earners, clients and all other members of the firm.

Have a flexible attitude and willing to stay late if needed.

Be willing to learn, share knowledge and work as part of a team.

Please enquire confidentially for further information.
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